The My Timesheet page is where you enter hours into your timesheet. By default you will be taken to the timesheet for the current time period. You can change the time period by clicking the Time Period link or clicking the next/previous buttons beside the Time Period link. Time periods are determined by your application administrator, and usually correspond to payroll or other company time periods.
A timesheet has a status, which can be Open, Submitted, Approved or Rejected. The Open status means you can enter hours and make other edits to your timesheet. When you have finished filling out your timesheet you should click the Submit button, which changes your timesheet status to Submitted. Submitted timesheets cannot be edited.
Submitted timesheets can be reviewed and approved by an employee manager. If the manager finds a problem with the timesheet they might reject it, which will revert the timesheet back to its Open status, allowing you to correct any problem.
If your timesheet status is Open you can delete it and start over with a new one by clicking the Delete button.
You can view your time entries using a Day View, Week View, Summary View or Printable View. You can switch between views at any time, and changing your view will save any changes you have made to your timesheet automatically. The Day View allows you to view and enter time on a day-by-day basis. The Week View allows you to view and enter time on a weekly basis (this view is not available if you are entering start times with your time entries). The Summary View is a read-only view that lists all of the time entries for the entire time period. The Printable View will generate a PDF version of the Summary View, which is suitable for printing and signing by your manager.
There are two types of time entries you can add to your timesheet: Work and Leave (note that the terminology for these two types might have been changed by your application administrator). Work time entries are added by clicking the Add Work button. Work time entries generally require entering a Task or other description of the work done.
Leave time entries are added by clicking the Add Leave button. Leave time entries generally require you select the type of leave, for example Vacation.
You can delete one or more rows at a time by checking the desired rows on your timesheet and then clicking the Delete Row button.
If you are entering start times then rows will be ordered from earliest to latest. If you are not entering start times then you can order the rows as you like by checking the desired rows and then clicking the Move Up or Move Down buttons.
Your timesheet may be configured for you to choose a Task, Project or other additional properties for each time entry. The exact set of properties you need to choose will depend on how your application administrator has set up the work breakdown structure (WBS) for your organization. Choosing a Task, Project, etc. will pop up the Task browser, which allows you to choose any level of the WBS.
You may narrow down the list of tasks shown in the browser by entering a query and clicking the Search button. You can refine your query using the '*' character. For instance, to return all tasks starting with the letter 't' enter the query 't*'. To find all tasks ending with the letter 't' enter '*t'. Searching for '*t*' is the same as just searching for 't' - it will return any task with the letter 't' in it.
The Notes field at the bottom of the timesheet allows you to enter notes or comments about the timesheet. This is commonly used to inform your manager or approver about anything special regarding your timesheet. The maximum size of a note is 4000 characters.
Other Timesheet Commands
There is a popup menu of additional Timesheet commands in the upper-right corner of the timesheet. These commands include:
Copy Previous Timesheet will copy the rows and hours entered on the previous timesheet. This command will only be available if the current timesheet has not been submitted and has no hours, to avoid inadvertently overwriting your timesheet.
Copy Previous Rows will copy the rows (but not the hours) from the previous timesheet. This command will only be available if the current timesheet has not been submitted and has no hours, to avoid inadvertently overwriting your timesheet.
Copy Previous Day will copy the time entries for the previous day to the current day. This command will only be available when in the Day View and if the current timesheet has not been submitted and the day has no hours. If you choose this command for a Monday it will move back to Friday to look for previous time entries if none are found on the weekend.
Delete Timesheet will delete the current timesheet. This command is only available if the current timesheet has not been submitted.