Over Time Rules

Over time rules allow you to automatically compute over time and double time on employee timesheets.

Note: Make sure you do not turn on both the regular over time rules and the 9/80 over time rules for the same policy. There should be at most ONE type of over time rules enabled for a policy.

The following rules can be configured for over time and double time:

Rule	Description
Daily work hours over	Any work hours over this amount in a single day will be marked as over time. You can override this value and specify individual values for each day of the week, too.
Weekly work hours over	Any work hours over this amount in a week will be marked as over time, after the daily rule is processed.
Period work hours over	Any work hours over this amount in a timesheet period will be marked as over time, after the weekly rule is processed. This rule is only useful for timesheet periods that are longer than one week.

Note that rules are processed in the above order, and that double time rules are processed after all over time rules are processed.

The following rules can be configured to handle consecutive days:

Rule	Description
Consecutive days rules start after	The number of consecutive days of work before the consecutive days rules are applied. This can include days worked prior to the current week (the "consecutive days" option), or only consecutive days with the work week (the "consecutive days in a work week" option).
Work hours over [ ] are Over Time	Any work hours over this amount on a consecutive day will be over time.
Work hours over [ ] are Double Time	Any work hours over this amount on a consecutive day will be double time.

The following rules can be configured to handle holiday work:

Rule	Description
Work hours on 'holidays'	If checked then work hours on 'holidays' will be converted to over time (or double time, depending upon your selection). 'Holidays' are any days with hours for the selected pay codes (by default simply the Holiday pay code).

Partial day holidays are also handled by the holiday work rule. A day is considered to be a partial day holiday if the number of holiday hours is less than the employee's scheduled hours. For example, if an employee is scheduled to work 8 hours and has a holiday of 4 hours, then it is expected that the employee would work 4 hours. Only work hours beyond the 4 hours will be converted to over time.

Options allow you specify additional time entry pay codes that you would consider as regular work hours. For instance, some organizations consider Holiday hours to contribute to the total regular hours. If so, you would add the Holiday pay code to the list.

Example

As an example, here is how California, U.S. over time rules would be configured:

Over Time Rules:

[x] Daily work hours over [ 8.00]

[x] Weekly work hours over [40.00]

Double Time Rules:

[x] Daily work hours over [12.00]

[x] Weekly work hours over [60.00]

Consecutive Days Rules:

[x] Consecutive days rules start after: [6] [consecutive days in a work week]

On those consecutive days:

Work hours over: [ 0.00] are Over Time

Work hours over: [ 8.00] are Double Time